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Process Guide

The detailed process guide is the “glue” that brings everything together. It is designed to drive the procurement process from start to finish. It includes a detailed, step-by-step description (with diagrams) of all of the sub-processes, tasks and activities that need to be performed and the order in which they should be completed. 

Checklists

This artefact is the process activities worksheet of the process checklist workbook. This checklist is effectively a high-level summary of the entire procurement process as defined in the procurement guide.

One of the validation tasks is to conduct internal interviews. There are four artefacts associated with doing so. This is the Internal Interview checklist which is used to ensure the interview goes as smoothly as possible and covers all of the necessary topics. It is also used to record the outcomes of the interview.

Registers

Thie risk register is a rather simple but extremely important artefact and a comprehensive risk register will be required by the governance group. In this risk register the Reference worksheet contains tables whcih enable automatic risk assessment to take place on the Open Risks worksheet.

Requirements Specifications / Schedules

This schedule allows respondents, in  a controlled manner, to apply for selection as a pre-registered party for the following RFx in a two-stage procurement process. Likewise it allows respondents to respond to the EOI in a single-stage procurement process.

Models

This model takes the scored assessment criteria from the Technical Assessment Model and the Commercial Assessment Model for upto 10 bidders as assessed by upto 10 assessors. The Technical Assessment score and the Commercial Assessment score are weighted as agreed and an Overall Assessment score for each bidder is generated.

Reports

Throughout most significant procurement events there will be a requirement to present periodic reports to various stakeholders. To attempt provide a report for each possible set of circumstances would be futile. We have provided a report suitable for keeping the working teams informed and a report suitable for keeping senior management teams informed (this report). These reports may be easily tailored to suit particular stakeholder requirements.

Presentations

Being very clear, specific and unambiguous with potential bidders at the outset goes a long way to getting the quality of bids that you require to enable a straight forward and accurate assessment of responses. This presentation will assist this clarification.

Being very clear, specific and unambiguous with assessors at the outset goes a long way to getting the quality of analysis  that you require to enable a quality and defensible assessment of bidders' responses. This 23-page presentation is instrumentatal in achieving this goal.

Correspondence

There are a number of items of correspondence which are designed to save you time by giving you a starting point. For site visits, reference checks and internal interviews there are  thank you letters and request letters. There are also a number of general correspondence templates such as non-compliant bid, unsuccessful bid, solicitation and more.

RFx Documents

The Request for Expressions Of Interest (EOI) document is one of the key artefacts in the library. You can check out the first two sections by clicking the icon to the left.

The Request for Proposal (RFP) document is one of the key artefacts in the library and arguably the most often used go-to-market document in the procurement manager's arsenal. You can check out the first two sections by clicking the icon to the left.

Miscellaneous Templates

This important artefact is often a requirement of senior management to ensure a quality and defensible outcome. It is akin to a project management plan produced by a competent project manager.

Being very clear, specific and unambiguous with assessors at the outset goes a long way to getting the quality of analysis  that you require to enable a quality and defensible assessment of bidders' responses. This document is instrumentatal in achieving this goal and provides a permanent reference to all participants in the evaluation process.