BIDDER DISCOVERY AND PRE-SELECTION
In the Planning sub-process, there was a discussion of a task referred to as Procurement Strategy. The outcome of the Procurement Strategy is a key input to the Bidder Discovery and Pre-selection task. Once it has been decided whether the Procurement Strategy will be a single-supplier, a dual-supplier or some other sourcing model and whether the test of the market will be open or closed, it is possible to define the range of potential suppliers and ultimately the actual short-list of potential bidders.
One possible scenario is where the range of potential bidders is constrained because the Business Sponsor wishes to ensure that only existing suppliers and possibly, recently past suppliers are invited to apply. In this scenario, the effort required in bidder discovery would be minimal.
A second scenario where effort required in bidder discovery would be minimal is when the Procurement Strategy has defined the test of the market to be an open one. In this scenario the supplier solicitation would be public and open to all comers.
By way of contrast, a scenario where effort required in bidder discovery would be considerable is when there are no preferred potential bidders such as existing suppliers. In such a scenario and where the Procurement Strategy has defined that a solicitation should be sent to a short-list of the most appropriate potential bidders, a solid level of bidder discovery would be required to ensure that a considered and appropriate pool of potential bidders is engaged.
Quality bidder discovery and pre-selection begins with a broad online analysis of the topic of interest with the objective of determining the breadth of the market place. The resulting outcome is a long-list of potential suppliers.
Using the Requirements Specifications validated in the Requirements Validation task, a Summary Requirements Checklist is documented and confirmed with the Evaluation Teams. This checklist should include only mandatory and highly desirable criteria.